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Administrative Office Assistant in Bryan, TX at Alltran

Date Posted: 3/7/2019

Job Snapshot

Job Description

The Administrative Assistant is primarily responsible for office operations in support of local leadership and shared service leadership. In this role, the candidate will be required to interface with employees, vendors and applicants on a daily basis and be the first impression of the organization.

A variety of tasks will be assigned including: greeting visitors and ensuring proper security clearance, leading onboarding activities for new employees and organizing site events and visits. A professional and engaging demeanor, high degree of confidentiality and organizational skills are necessities for this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Managing front desk activities ensuring that all visitors properly register following security protocols while welcoming visitors to the location in a professional and engaging manner.
  • Receiving deliveries from external sources and ensuring that intended recipients receive in a timely manner.
  • Welcoming new employees on their first day of work and leading them through onboarding and orientation activities. Includes facilitation of orientation training and introductions to key staff members.
  • Assist in other onboarding activities as assigned including completion of paperwork, requisition of equipment and follow-up with new hires to ensure onboarding checklist completion.
  • Maintenance of reports as assigned for local leadership and shared service functions.
  • Coordination of office supply orders and communication with external vendors and services.
  • Schedule and organize meetings and activities including invitations, equipment and refreshments.
  • Other duties as assigned.

Job Requirements

EDUCATION AND/OR EXPERIENCE

  • High School Diploma or GED Minimum.
  • Minimum (2) years of related experience.

 

QUALIFICATIONS/SKILLS REQUIREMENTS

  • Critical thinking skills to resolve problems and present solutions with minimal oversight.
  • Strong skills with MS Office.
  • Strong organizational capabilities.
  • Ability to maintain multiple activities with a strong follow-through to complete tasks.
  • Ability to handle confidential/sensitive information, following strict security and industry requirements.
  • Strong written and verbal communication skills.

 

Disclaimer: 
This position description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to be an accurate reflection of those principle job elements essential to the job.

Alltran provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or genetics.

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